Executive assistant in São Paulo, SP

Description

Our Purpose

Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we're helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential.

Title and Summary

Executive Assistant Job Description Summary
Support the Executive Assistant in:
• Administrative duties such as scheduling meetings, arranging conferences and ensuring all meeting support is appropriately coordinated
• Manage travel arrangements (including international travel), expense reporting, maintaining management team calendars, taking and distributing meeting minutes, etc.
• Prepare correspondence, memorandum, reports, presentations, or other assigned documentation in specified software packages.
• Assist in preparing and maintaining departmental T&E budget.
• Administer programs, projects, or processes specific to the operating unit served and maintain spreadsheets or databases to monitor departmental information.
• Develop and produce reports as assigned
• Serve as administrative liaison with others within and outside the company.

Overview
We are seeking a highly motivated Executive Assistant to join our dynamic team. The ideal candidate will be organized, proactive, and capable of performing a variety of administrative tasks to effectively support our executives and ensure the smooth operation of the office.

Role Description:

* Provide administrative and secretarial support to SR Executive Assistants, including calendar management, travel organization, and document preparation.
* Coordinate meetings and conferences, including room reservations, preparation of materials, and minute-taking.
* Manage internal and external communications, including emails, phone calls, and correspondence.
* Conduct research, prepare reports, and presentations as requested.
* Maintain organized records and files, ensuring accuracy and confidentiality of data.
* Assist in budget preparation, expense processing, and other administrative financial tasks.
* Collaborate with other team members to achieve organizational goals and meet deadlines.

All About You/Experience:

* Academic background in Business Administration, Executive Secretariat, or related field.
* Previous experience in administrative or assistant roles is preferred.
* Strong organizational skills, multitasking ability, and attention to detail.
* Excellent verbal and written communication skills in English.
* Proficiency in MS Office suite and other office software tools.
* Ability to work independently and as part of a team, demonstrating initiative and accountability.
* Ability to handle confidential information with discretion and integrity.

If you identify with this profile and are looking for an exciting opportunity to grow professionally, we encourage you to apply and become part of our team!

Corporate Security Responsibility

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

• Abide by Mastercard's security policies and practices;

• Ensure the confidentiality and integrity of the information being accessed;

• Report any suspected information security violation or breach, and

• Complete all periodic mandatory security trainings in accordance with Mastercard's guidelines.

 Apply on company website